The State Rules Register - For Employers and Landlords

This product is a collection of information on the subject of useable public record information that is typically available from background screening companies. Please note that the Register is not to be considered legal advice. The facts in any situation may lead to a different result when statutes are interpreted by the courts. If you have specific questions in a state where you may have operations, you should contact local counsel within that state.

This product is designed to help you understand and comply with the myriad of state laws affecting hiring of employees and leasing property that go beyond the Fair Credit Reporting Act (FCRA). Our goal is to present these restrictions, suggested practices, practical tips, and ongoing notifications in an easy to use format and in plain English. When using these materials, understand that if a state has a law identical to the FCRA or is less restrictive than the FCRA, this state law is not mentioned in the materials because it has no practical effect. The materials also contain restrictions enacted by some of the major cities/counties. This list is not guaranteed to be complete because such laws can be enacted with little to no true public notice. The materials do not contain such information enacted by smaller cities/towns and counties.

Every effort is made to keep this data current. The policy is that new content is added after a law is passed and before it goes into effect. The law is analyzed by the author. Pending laws are indicated along with effective date. Bills that are merely introduced and have not been passed are not included herein.

Note: This demo page includes information on Connecticut, Kansas, and Michigan.

1. Choose a Report to Display

1. Single-State Report - all restrictions within a given state

2. Multi-State Matrix - show list of restrictions for up to 10 states (with subscription)

3. Restriction Matrix - showing involved states

About Ban-the-Box

We designate these 5 possible restrictions listed below to use when researching this topic:

  • Ban-the-Box 1: Use of criminal record only after applicant meets minimum employment qualifications
  • Ban-the-Box 2: Use of criminal record only at/after interview
  • Ban-the-Box 3: Use of criminal record only after conditional offer of employment
  • Ban-the-box 4: Certain major municipality
  • Ban-the-box 5: Inquiry after completion of application
Also, please click on the following 8-page document which reviews 5 major municipalities and lists 160+ counties and cities that impose some type of Ban-the-Box law within their respective jurisdictions.

2. Resource Tabs

Note: The Demo Page shows all topics available under Resource Tabs and other headings below, but only a limited number are displayed with live material.

(The Author strongly urges all new users to initially read the first 2 Resource Tabs below and to refer to these sections frequently during the subscription term.)

General Information

FCRA Forms
  • Summary of Consumer Rights
  • Summary of Consumer Rights - Spanish Version
  • Notice to Users of Consumer Reports
  • Notice to Furnisher of Consumer Reports

State Specific Information and Certain State or Large City Forms

  • Ban-the-Box States Chart
  • Ban-the-Box Major Cities (Private Employers) Chart
  • The Seven Year States
  • About California
  • Los Angeles Ban the Box: Employer Pre-Adverse Letter and Employer Notice of Rights (in English & Spanish)
  • Los Angeles Fair Chance Initiative Form
  • San Francisco Labor and Housing Restrictions - With Required Notices
  • Massachusetts Privacy and CORI
  • New York and Article 23-A
  • New York: Form for Disclosure of SSN
  • New York City Fair Chance Act Form
  • Washington: Special Adverse Action Notice Form for Landlords
  • E-Verify: States that Require & States that Outlaw its Use
  • Municipality and County Restrictions Including Ban-the-Box

3. List of Alerts

  • St. Louis Ban-the-Box – January 19, 2021
  • Hawaii – New Limits on Use of Criminal Convictions – October 12, 2020
  • Columbia, South Carolina - March 17, 2020
  • New Tenant Screening Laws – March 4, 2020
  • New Mexico Update – January 6, 2020
  • Pennsylvania Clean Slate Act – July 12, 2019
  • Colorado Ban-the-Box "Light" – June 7, 2019
  • Georgia State Criminal Records – April 16, 2019
  • Vermont: Use of Salary History - June 15, 2018
  • Pending Changes to San Francisco Restrictions on Employers and Property Owners - June 13, 2018
  • Washington Wage Discrimination - May 9, 2018
  • Washington Ban the Box - May 9, 2018
  • California Salary History Disclosure - January 9, 2018
  • California Ban-the-Box - November 1, 2017
  • Summary of Some Recent Law Changes - August 29, 2017
  • Seattle Tenant Screening - August 28, 2017
  • New California regulations on use of Criminal Records - July 5, 2017
  • State and Local Restrictions on Obtaining Salary History - April 20, 2017
  • Washington D.C. - Restricts Use of Credit Reports - March 17, 2017
  • A Review of the Los Angeles Ban-the-Box Law - January 11, 2017
  • Massachusetts Pay Equity Act - Senate Bill 2119 - September 26, 2016
  • Portland, Oregon Ban-the-Box - August 30, 2016
  • Understanding the VT & CT Ban-the-Box - June 27, 2016
  • Austin TX Ban-the-Box - May 9, 2016
  • Philadelphia Ban-the-Box - January 29, 2016
  • New York City Ban-the-Box and Required Form - October 30, 2015
  • New FCRA Summary of Rights - August 5, 2015
  • New York City: Restrictions on Use of Credit Reports - May 29, 2015
  • New Jersey Forms and Virginia Ban-the-Box - April 8, 2015
  • Ban-the-Box on Three Jurisdictions (DC, IL, NJ) - October 8, 2014
  • San Francisco - City Restrictions on Employers and Property Owners - March 11, 2014
  • Tenant Screening - Oregon and Washingon - September 11, 2013
  • Rhode Island - New Ban the Box Law - July 22, 2013
  • Two Additional States to Restrict the Use of Credit Reports - June 7, 2013
  • Minnesota - Ban the Box Alert - May 28, 2013
  • California Reports - March 21, 2013
  • Applicant Paying for Portion of Background Check - February 8, 2013
  • EEOC Loses Employment Credit Report Case - January 30, 2013

All Rights Reserved. © 2022 Larry Henry and BRB Publications LLC. User’s subscription is limited license to use the materials within this website. All materials are owned exclusively by the producers hereof. User may not sell, give away, reproduce by any means or stored in a database or retrieval system, copy or transmit this material to any third party without the express written consent of the copyright owners.